Where should the signature block be located?

Where should the signature block be located?

• A. At the top of the memo
• B. In the middle of the text
• C. Five lines below the last line of the text
• D. On a separate page

Answer: (C)

In formal memos, the signature block belongs at the bottom of the document after the body. Spacing is used to provide room for a handwritten signature and to display the typed name, rank, and title clearly. Placing the signature block five lines below the last line of text gives consistent, clean space so the sign-off appears neatly and professionally on the same page as the message. This arrangement keeps the memo cohesive and easy to review. Lining it up at the top, in the middle, or on a separate page would disrupt the standard flow and appearance of the document.

In formal memos, the signature block belongs at the bottom of the document after the body. Spacing is used to provide room for a handwritten signature and to display the typed name, rank, and title clearly. Placing the signature block five lines below the last line of text gives consistent, clean space so the sign-off appears neatly and professionally on the same page as the message. This arrangement keeps the memo cohesive and easy to review. Lining it up at the top, in the middle, or on a separate page would disrupt the standard flow and appearance of the document.